Link to Syllabus for: MGT 5211

 image.png

Course Syllabus

MGT 5211 – Procurement and Contract Management
Summer 2024
Location:                  Online, Canvas Learning Management System
Instructor Name:    Vicky W. Knerly, DBA, MBA, MS Acquisition & Contract Management
                                 (See profile in Canvas for biography)
Email:                        vknerly@fit.edu
Phone:                      (321) 210-9444 (mobile)
Office Hours:          By Appointment
Availability:             The best way to reach me is via email within the Canvas course section.  I check the course daily and will make every effort to respond within 36 hours.  If I do not respond within that timeframe, please email me at the above address, although all emails sent via the course email system are automatically forwarded to that address.  The phone number provided is my mobile number.

Course Objectives:

This course is designed to explore the fundamental concepts of Federal Government Contracting.  Contractual concepts, essential laws and regulations, policies and procedures related to procurement, and the management of contracts will be explored.  Many of the topics will be covered in greater depth in other courses in the degree program, so this course will serve as an introduction and foundation for the program overall.

Students successfully completing this course should be able to:

  1. Apply basic contract principles to contract planning and execution
  2. Discern the basics of acquisition planning including describing agency needs
  3. Differentiate among basic federal government contract types and their application
  4. Describe the conditions under which the use of sealed bidding procedures are appropriate
  5. Describe the conditions under which the use of competitive negotiation procedures are appropriate
  6. Identify socioeconomic policies and when to apply them
  7. Identify small business concerns
  8. Distinguish fraud and ethical issues which may arise in government contracting
  9. Know and apply payment regulations, laws, and rules to contracting principles
  10. Understand potential intellectual property issues and rights
  11. Describe various specifications used in describing needs
  12. Understand the use and regulation of government property
  13. Apply the fundamentals of contract changes: what can be changed, when can changes be made and by whom
  14. Define and identify constructive changes
  15. Recognize a compensable and excusable delay
  16. Calculate an equitable adjustment
  17. Understand the basics of inspection and warranty
  18. Recognize the need for terminations and determine which type is applicable to a given contractual situation
  19. Identify a contract dispute and offer solutions to resolve it
  20. Discuss subcontracting issues
  21. Apply construction contracting basics including differing site conditions, delays, liquidated damages and labor standards;

Required Texts / Materials:

Title:               Principles of government contracts (2020)
Authors:           Feldman, S. W.
Edition:            7th
ISBN-13:         978-1-68467-940-9 (Print copy)
Publisher:        West Academic Publishing
APA Reference Format:

Feldman, S. (2020). Principles of government contracts (7th ed.). West Academic Publishing.


Title:               Federal Acquisition Regulation (FAR)
                        Available through the acquisition.gov website at: https://www.acquisition.gov/far
APA Full Reference Format:

Federal Acquisition Regulation (FAR), 48 C.F.R. (2023). https://www.acquisition.gov/far

OR

Acquisition.gov. (2023). Federal acquisition regulation. https://www.acquisition.gov/far

APA Sample Section Reference Format:

Federal Acquisition Regulation (FAR), 48 C.F.R. §52.249-2(e). (2023). https://www.acquisition.gov/far/part-52

OR

Acquisition.gov. (2023). Federal acquisition regulation 52.249-2(e) – Termination for convenience of the government (fixed-price). https://www.acquisition.gov/far/part-52#FAR_52_249_2

Formatting NOTES:  The FAR is located in section 48 of the Code of Federal Regulations (C.F.R.), which is why you list 48 C.F.R. in the reference.  It is also available in full at the Acquisition.gov website of the General Services Administration (GSA), which is why you list the specific URLs above after a FAR or DFARS reference. The section symbol (§) may be omitted if you are not able to insert it.

When referring to multiple sections of the FAR or DFARS in your writing, list the references in order by section number with DFARS references first and then FAR references.

Supplemental Materials:

Additional readings may be posted as announcements in the course in Canvas periodically throughout the term.  These will be voluntary readings to help you expand your knowledge of the federal contracting process.  You may use them as source materials in your assignments (with proper attributions: in-text citations and references).  In addition, the following list of sources with links is a good place to start when researching topics in federal contracting:

NOTE: This is available through Amazon (see below), but if you’re a member of NCMA, it’s less expensive to purchase it directly from them at: https://www.ncmahq.org/Web/Web/Learning/Bookstore.aspx?hkey=dc956c7d-e3eb-4996-81f9-726b606b8658

OR

Amazon:  https://www.amazon.com/Contract-Management-Body-Knowledge-7th/dp/B0BTMVSBB1/ref=sr_1_1?crid=18N4KMAWIJQQV&keywords=contract+management+body+of+knowledge+-+7th+edition&qid=1680716586&sprefix=Contract+Management+%2Caps%2C119&sr=8-1

 Course Description:

Overviews in depth the federal acquisition process and introduces the basic concepts, policies and procedures incident to government contracting through the FAR and supplementing directives.

Grading:

University Scale:

Letter

% Range

Pt. Range

A

90-100%

900-1000

B

80-89%

800-899

C

70-79%

700-799

D

60-69%

600-699

F

<60%

<600

I

Incomplete*

 

*An incomplete grade may only be awarded if at least 75% of the coursework has been completed and there is a reasonable expectation that the student will be able to complete the outstanding coursework no later than the seventh (7th) week of the following term.  In my courses, written documentation is required to verify and justify why the coursework could not be completed within the course time frame (see policy below on Late Assignments).

Course Scale:

Item:

# of Items:

Points/Item:

Total Points:

Discussion Boards

7

30

210

General Assignments

8

25

200

Case Studies

3

75

225

Article Summary and Analysis

3

50

150

Midterm and Final Exam

2

100

200

Participation Grade

1

15

15

Total Points Possible:

 

 

1000


Late Assignments:

On assignments with a rubric, late assignments will receive zero points for timeliness.  Other late assignments will not be accepted without documentation.  Documentation should be official (i.e., not an email explanation) and must include the student’s name (or close relative’s name), the dates involved, and the circumstances.  All other personally identifying information (PII) may be redacted.  Examples of documentation include but are not limited to medical statements and reports, doctors’ notes, PCS or TDY orders, and death certificates.  The final knowledge check test cannot be taken late. Please note that tests will shut down after the due date/time, and the student will receive the grade earned on the questions completed to that point.  For documentation submitted prior to the end of a term, the late waiver will apply to all subsequent assignments provided all assignments are submitted prior to the official last day of classes.

 Weekly Subject Matter and Assignment Schedule:

 

Weekly Topic

Graded Assignment

Week 1

PART 1: GENERAL (pp. 1-70)
Chapter 1: Federal Acquisition Regulations
                   System
Chapter 2: Definitions of Words and Terms
Chapter 3: Improper Business Practices and
                   Personal Conflicts of Interest
Chapter 4: Administrative Matters
Chapter 5: Publicizing Contract Actions
Chapter 6: Competition Requirements
FAR Parts 1-6

Assignment 1 - View Videos:
What is Contract Management and
Intro to Contract Management

Discussion Board 1 – Fraud & Ethics

Assignment 2 – Experience with Acquisition & Contract Management

Week 2

PART 2: ACQUISITION PLANNING (pp. 71-120)
Chapter 7: Acquisition Plans
Chapter 8: Required or Authorized Sources of
                   Supplies and Services
Chapter 9: Contractor Qualification
Chapter 10: Market Research
FAR Parts 7, 8, 9, and 10

Discussion Board 2

Assignment 3

 

Week 3

PART 2: ACQUISITION PLANNING (pp. 121-154)
Chapter 11: Describing Agency Needs
Chapter 12: Acquisition of Commercial Items
Chapter 13: Simplified Acquisitions
FAR Parts 11, 12, and 13

PART 3: CONTRACTING METHODS AND CONTRACT TYPES (pp. 155-186)
Chapter 14: Sealed Bidding
Chapter 15: Contracting by Negotiations
FAR Parts 14 and 15

 

 

 

Case Study 1

Assignment 4 - Govcon101: Understanding Contract Types

 

 

 

Week 4

PART 3: CONTRACTING METHODS AND CONTRACT TYPES (pp. 187-255)
Chapter 16: Types of Contracts
Chapter 17: Options
FAR Parts 16 and 17

 

Article Summary & Analysis 1

Discussion Board 3

 

Week 5

PART 4: SOCIOECONOMIC PROGRAMS
(pp. 257-292)
Chapter 19: Socioeconomic Requirements
FAR Part 25 and 26

 

Midterm Exam

Discussion Board 4

 

Week 6

PART 5: GENERAL CONTRACTING REQUIREMENTS (pp. 293-339)
Chapter 27: Intellectual Property
Chapter 29: Taxes
Chapter 30: Cost Accounting Standards
Chapter 32: Payment and Financing
FAR Parts 27, 29, 30, 31, 32, 45, 46, and 52

 

 

Case Study 2

Discussion Board 5

 

 

Week 7

PART 6: SPECIAL CATEGORIES OF CONTRACTING (pp. 385-417)
Chapter 35: Research and Development
                     Contracting
Chapter 36: Construction and Architect-Engineer
                     Contracts
Far Parts 35 and 36

 Assignment 5

Article Summary & Analysis 2

Week 8

PART 7: CONTRACT MANAGEMENT
(pp. 341-384 & pp. 419-459)
Chapter 33: Protests, Disputes, and Appeals
Chapter 42: Delays and Suspensions of Work
Chapter 43: Changes and Equitable Adjustments
Chapter 46: Inspection and Warranty
FAR Part 33, 42, 43, 45, and 46

 Discussion Board 6

View Funny Video - Life of a Contract Manager

Assignment 6

 

Week 9

 

PART 7: CONTRACT MANAGEMENT
(pp. 461-495)
Chapter 44: Subcontracting
FAR Part 44

 

Assignment 7

Discussion Board 7

 

Week 10

PART 7: CONTRACT MANAGEMENT
(pp. 497-523)
Chapter 48: Value Engineering
Chapter 49: Terminations for Default and
                     Convenience
FAR Part 48 and 49

 Article Summary & Analysis 3

Case Study 3

Assignment 8

Week 11

 

 Final Exam

 Discussion Boards and General Assignments:

Much of the class is built around the readings, discussion boards, and general assignments. We will utilize the online discussion boards to exchange knowledge and invoke dialogue within the class. The responses to the general assignments will be submitted using Turnitin integration, which checks the percentage of the paper that is similar to known sources.  The “Similarity Score” is the percentage of the paper that matches those sources; thus, a similarity score of 15% indicates that 15% of the assignment matches other sources.  If you copy and paste material directly from a source, or if you paraphrase material from a source (i.e., take the information and put it in your own words), you must provide proper attribution (in-text citation and reference); otherwise, you have plagiarized.

For each assignment, you should expect to provide a substantive answer which completely addresses the topic.  You must include outside sources to support your responses.  While the textbook may be used as a source for assignments, you must ALSO include at least one outside source to support your answers. Please use APA 7th edition formatting when citing and referencing your sources.  All initial posts on discussion boards are due on Fridays of the week they are due by 11:59 PM Eastern Time, and responses to at least two other students’ initial discussion board posts plus all other assignment submissions are due by 11:59 PM Eastern Time on Sunday of the week they are due to receive full credit.

The APA Publication Manual (7th ed.) is the guiding manual for form and style; however, to avoid having to purchase the manual, an excellent online source for APA style is the Purdue Online Writing Lab (OWL), which may be found at:

https://owl.purdue.edu/owl/research_and_citation/apa_style/apa_style_introduction.html

You are expected to find relevant, recent, and credible research for these chapter questions, a majority of which is no older than 5 years. Under no circumstances will dictionaries or encyclopedias be accepted as sources, and this includes wikis such as Wikipedia. The Florida Tech library is an excellent source for finding current academic research and may be found at:

https://lib.fit.edu

Case Studies:

Students will complete three case studies during the term. Each case study summary, analysis, and response to questions must be 2-4 pages minimum (double-spaced, Times New Roman 12-pt. font or Arial 11-pt. font) not including any ancillary pages (title page, table of contents, tables and graphics (if needed), and references).

Students must submit papers through CANVAS by uploading to the corresponding “Assignment” tab.  Note that these will be checked through the Turnitin application (as discussed above), which checks the percentage of the paper that is similar to known sources.  The “Similarity Score” is the percentage of the paper that matches those sources; thus, a similarity score of 15% indicates that 15% of your paper matches other sources.  If you copy and paste material directly from a source, or if you paraphrase material from a source (i.e., take the information and put it in your own words), you must provide proper attribution (in-text citation and reference); otherwise, you have plagiarized.

Article Summaries and Analyses:

For each article summary and analysis, you will find a current (< 3 years old) article on a trend or issue in procurement (Weeks 1-8) or contract management (Weeks 10-15).  These papers should be no more than two pages (double-spaced, Times New Roman 12-pt. font or Arial 11-pt. font) not including ancillary pages (title page, table of contents, tables and graphics [if needed], and references).  These should NOT be “book reports” that only summarize the article.  Apply the article to what you’ve learned in the course or, at the very least, provide an example of how the article applies to your current position or organization (or one with which you are familiar if you’re not currently working for an organization that utilizes contracting).  Be sure to include proper in-text citations and references in APA 7th edition formatting to the article and any outside sources you use.

Exams

Both the midterm and final exams will consist of series of short-answer, true/false, multiple choice, and short essay questions.  Each question is weighted equally, and each exam is worth 100 total points toward your final grade.  The exams will not be available until Monday of the week they are due, and you will have until Sunday of that week to submit them (i.e., they have a due date but are not timed).  Some questions are very easy to answer, and others will require you to do some research, so be sure to give yourself plenty of time.  These exams serve as knowledge checks to ensure you understand the material.

Academic Honesty Definitions & Procedures:

Please see the official Student Handbook for an explanation of academic honesty and the consequences of academic dishonesty: https://www.fit.edu/policies/student-handbook/standards-and-policies/academic-honesty/

Title IX Statement:

The university’s Title IX policy is available at https://www.fit.edu/policies/title-ix/

Title IX of the Education Amendments of 1972 is a federal civil rights law that prohibits discrimination on the basis of sex in federally funded education programs and activities.  Florida Institute of Technology policy also prohibits discrimination on the basis of sex.

Florida Tech faculty are committed to helping create a safe learning environment for all students that is free from all forms of discrimination and sexual harassment, including sexual assault, domestic violence, dating violence, and stalking. If you, or someone you know, have experienced or is experiencing any of these behaviors, know that help and support are available.

Florida Tech strongly encourages all members of the community to take action, seek support, and report any incident of sexual harassment or gender discrimination to Grace Gamage, Title IX Coordinator at 321-674-8885 or ggamage@fit.edu.

Please note that as your professor, I am required to report any incidents to the Title IX Coordinator. If you wish to speak to an employee who does not have this reporting responsibility, please contact the Student Counseling Center at 321-674-8050.

Academic Accommodations:

Florida Tech is committed to equal opportunity for persons w/disabilities in the participation of activities operated/sponsored by the university.  Therefore, students w/documented disabilities are entitled to reasonable educational accommodations.  The Office of Accessibility Resources (OAR) supports students by assisting w/accommodations, providing recommended interventions, and engaging in case management services. It is the student’s responsibility to make a request to OAR before any accommodations can be approved/implemented.  Also, students w/approved accommodations are encouraged to speak w/the course instructor to discuss any arrangements and/or concerns relating to their accommodations for the class.  Office of Accessibility Resources (OAR):  Telephone: 321-674-8285 / Email: accessibilityresources@fit.edu / Website: https://www.fit.edu/accessibility-resources

Recording Disclosure:

Portions of this course may be recorded and available to course participants. Students are subject to having their images and voices recorded during certain activities for the purpose of self-evaluation, peer-evaluation, presentations, assessments, and/or discussions. Course participants should have no expectation of privacy regarding their participation in classroom presentations, discussions, or peer activities.